From Paper Chase
to Total Control.
Stop the paperwork avalanche. BHRFManager recovers 5–7 hours per admission by digitizing intake, insurance capture, and care team coordination into a single, AHCCCS-compliant workflow.
The Old Way
"Where's the AHCCCS card?"
Manual Faxing & Paper Charts
The BHRFManager Way
4-Minute Intake
AMPM 320-V Compliant
Active Census
Marcus Johnson
Mercy Care ACC-RBHA
Intake Time
3:42m
Compliance
100%
Intake Wizard: Step 2/4
Insurance ValidationMissing Critical Field
AHCCCS Member ID is required to protect downstream billing. Form cannot be saved until entered.
Structured Intake
in 4 Minutes Flat.
A new admission starts at the intake screen — not the fax machine. Every required AHCCCS field is captured in one guided form, eliminating the most common audit citation in Arizona BHRFs.
Complete Insurance Capture: Primary ACC-RBHA plans, Medicare, Tribal letters, and secondary payers.
ID Card Vault: Upload photos directly from your phone. No more paper-clipping copies to manila folders.
Eligibility Reminders: Reminders to re-verify AHCCCS status monthly, protecting your billing downstream.
Clinical Compliance,
Built Into the Form.
The intake screen isn’t a generic template—it is a direct mirror of AHCCCS Policy 320-V requirements. Capture the full care team once, and have every phone number and email available to your entire staff in seconds.
One-Touch Care Team
PCP, Psych, Probation, Guardians, and Case Managers. No more digging through binders for a medication refill call.
Automated Tracking
BH Assessment, Treatment Plans, and Crisis Plans tracked by the hour. Stay audit-ready for the life of the member.
Required Compliance Dates
BH Assessment
Due: Admission + 48hrs
Treatment Plan
Due: Admission + 48hrs
Crisis & Safety Plan
Initial Discharge Plan
CCR Monitoring Engine
Mercy Care / Care1st
Concurrent Review Due
AHCCCS FFS / Tribal
Urgent CCR Submission
Alerts that Fire Before
Deadlines Slip.
BHRFManager doesn't just store dates; it calculates them based on specific health plan rules. The moment a member is admitted, the system begins a countdown that escalates from Green to Orange to Red.
Smart Thresholds: Automatically differentiates between 5-day (ACC) and 14-day (FFS) submission windows.
LCD Synchronization: Tracks the Last Covered Day to ensure no member falls out of authorization.
Multi-Module Lift: These alerts flow directly into the Prior Auth module to keep your revenue stream moving.
One Clean Intake.
Five Modules of Lift.
Because insurance is captured cleanly at intake, the rest of the facility just works. No more "checking with the Program Manager" or digging through filing cabinets when a surveyor asks for a chart.
Auto-Routing PAs
Insurance data auto-routes Prior Authorization submissions to the correct health plan portal instantly.
Billing Exports
Claims always include the right Member ID, Group Number, and Plan Name. No more rejected claims for simple typos.
Surveyor Quick-Search
M. Johnson
ID: 004928135 (Mercy Care)
"Pull up a record in under 2 seconds."
Discharge That Protects You
Legally and Clinically.
AHCCCS AMPM 320-V requires notifying the entire care team upon transition. BHRFManager turns this "hope-for-the-best" process into a guided, mandatory workflow. You will never have to wonder if the PCP was called—it’s already documented.
Mandatory Notifications: Built-in checkboxes for PCP and Outpatient Provider. The system blocks completion until these are confirmed.
Permanent Archive: Every discharge is timestamped and attributed to the specific staff member, creating an unbreakable audit log.
"When a surveyor asks 'Did you notify the PCP?' — your answer is one click away."
Discharge Protocol
Step 3: VerificationDischarge Destination
Independent Living (IOP Scheduled)
TIMESTAMP: 2026-04-28 14:22 MST
Role-Based Access Control
Level 1
Owner / Admin
Level 2
Program Manager
"Every change is timestamped and attributed — creating the kind of documented accountability lawsuits punish facilities for not having."
The Member Story,
At a Single Glance.
BHRFManager builds the clinical chronology for you. When you need to defend the care of a specific member during an audit or appeal, the chronology is already built, verified, and ready to export.
Admission & Insurance Verification
Day 1: Cards captured and AHCCCS eligibility confirmed.
Compliance Thresholds Met
Day 2: BH Assessment & Treatment Plan locked in (AMPM 320-V).
Discharge Protected
Final: Team notified and clinical chronology archived.
Reclaim 6 Hours
Per Admission.
You go from a 7-hour avalanche of faxes, copies, and manual tracking to a 30-minute automated workflow. BHRFManager carries the discipline so you can focus on the member.
Stop Worrying About:
- Missing AHCCCS cards or IDs
- Missed CCR deadlines (5 vs 14 days)
- Undocumented care team notifications
Start Trusting That:
- Intake is AHCCCS-compliant on Day 1
- Insurance cards are instantly accessible
- Every discharge is audit-ready & archived
The intake-to-discharge timeline tells your member's full story.